Is Hubdoc Still Free with Xero? What Changed in 2026
Short answer: yes. Hubdoc is free with any Xero subscription, not just premium tiers. That has not changed.
What has changed is the name. If you visited Xero's US pricing page recently and could not find the word “Hubdoc” anywhere, you are not imagining things. Xero now lists the same feature as “Smart Document Capture” across all three US plans. The price is still zero (on top of your Xero subscription). The branding is quietly being absorbed. For accountants and bookkeepers trying to figure out what they actually get for free, and whether it is enough, this article breaks it down.
In this guide
What actually changed: Smart Document Capture replaces the Hubdoc name
On Xero's US pricing page, all three plans (Early at $25/mo, Growing at $55/mo, and Established at $90/mo) now list “Smart Document Capture” as an included feature. The word “Hubdoc” does not appear.
Meanwhile, Xero's Australian site still uses the Hubdoc name prominently, with a dedicated page explaining the product and how to set it up inside your Xero account. The UK sits somewhere in between, directing users to a “store-files” URL rather than a Hubdoc-branded page.
This is a branding transition, not a product removal. Hubdoc has not been discontinued. Xero still documents it as included in its business plans, and the setup flow for a Hubdoc organisation inside Xero remains live. But the Hubdoc brand is gradually being folded into Xero's own feature language.
What you get: Hubdoc's capture workflow inside Xero
Once you subscribe to any Xero plan and set up Hubdoc within your Xero account, the workflow is straightforward:
- Capture a document. Photo it on your phone, forward it by email, or upload the file directly.
- Automatic extraction. Hubdoc extracts the supplier's name, amount, invoice number, and due date using machine learning.
- Draft transaction in Xero. Hubdoc creates a draft transaction from that extracted data. You review, add any missing detail, and publish.
Hubdoc can also scan physical and PDF bank statements from many financial institutions and create CSV files for import into Xero.
For team workflows, Hubdoc supports role-based access with upload-only, standard, and accountant/bookkeeper roles, so staff can upload receipts without seeing sensitive data they do not need.
Standalone Hubdoc vs. Hubdoc included with Xero
If you do not have a Xero subscription but want to use Hubdoc on its own, it costs $12 USD per month after a 30-day free trial. If you already pay for any Xero plan, you pay nothing extra for Hubdoc. The standalone price only applies to users running Hubdoc independently.
Since Hubdoc is a Xero product and the two work together natively, most Xero users will never encounter this price point. One note: Xero reserves the right to change pricing at any time. The free bundling has held steady, but it is not a contractual guarantee.
Why Xero users still look for alternatives despite the free price
If Hubdoc is free, why do so many Xero firms end up evaluating Dext, AutoEntry, or other alternatives? Cost is not the issue. Extraction quality is.
Firms want supplier invoices to arrive cleanly, fields to be extracted well enough that review is fast, and the awkward cases to be obvious before anything moves downstream. When that part feels weak, “included in the plan” stops sounding like a complete answer.
Hubdoc extracts four fields from a document: supplier name, amount, invoice number, and due date. That covers simple receipt capture. It does not cover line item extraction, tracking categories, or complex VAT handling — the features that matter most to practices processing volume.
The main paid alternative, Dext, offers stronger automation for those use cases. But Dext's per-client pricing structure creates cost pressure for practices with many low-fee clients, turning what should be a minor line item into a strategic problem. This is where tools like Zerentry fit. Our Hubdoc vs Dext comparison covers the feature-by-feature detail.
When Hubdoc is the right choice
Hubdoc works well for Xero-centric practices with simple capture needs. If your documents are standard supplier invoices and receipts, if you do not need line items pulled automatically, and if your team is small enough that role-based access covers your workflow, then the free included tool does the job.
Hubdoc is still a real Xero-owned document capture tool, actively maintained and integrated. For solo practitioners or small firms that just need receipts into Xero with minimal friction, there is no reason to pay for something else.
But if your practice handles mixed document types, needs line item extraction, or runs both Xero and QuickBooks clients, the included tier will start to feel thin. At that point, the question is not whether Hubdoc is free. It is whether free is enough.
FAQ
Is Hubdoc free with Xero in 2026?
Yes. Hubdoc is included at no extra cost with every Xero plan. On US pricing pages, Xero now calls it "Smart Document Capture," but the feature and price are the same.
How much does Hubdoc cost without Xero?
Standalone Hubdoc costs $12 USD per month after a 30-day free trial. This price only applies if you use Hubdoc without a Xero subscription.
Has Hubdoc been discontinued?
No. Hubdoc is still active and documented by Xero as of 2026. The Hubdoc brand is being phased out on some regional pricing pages in favour of "Smart Document Capture," but the product itself remains live.
What does Hubdoc extract from documents?
Hubdoc extracts the supplier's name, amount, invoice number, and due date. It then creates a draft transaction in Xero from that data. It does not extract line items or tracking categories.
Why do some Xero users switch away from Hubdoc?
The main driver is extraction quality, not cost. Practices needing line item extraction, complex VAT handling, or support for multiple accounting platforms often outgrow what Hubdoc's included tier provides.